General Account Expenses Report

25/11/2025
Knowledge

How To

Location: LEAP Menu > Reports > General Account > General Account Expense Report

Purpose: Lists all General Account Expenses paid from a selected General Bank Account within a specified period. It provides a comprehensive overview of Expenses paid from the chosen General Bank Account, allowing you to track and analyze those Expenses paid during the selected timeframe. The report also allows you to narrow down results based on Payment Type.

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Additional notes:

The report includes an Expense reversal item, provided that the reversal date falls within the specified period.
The report includes Expense items generated within both the Expenses & Receivables ledger and the Retainer & Credits Ledger of a matter. An Expense entry is created within both ledgers using the Pay Expense function.

Report Filters:

Date Range	Displays Expense entries dated within the specified period.
Bank Account	Select from a list of General Bank Accounts
Payment Types	Select from a list of relevant Payment Types, such as EFT, Wire, or Cheques.
Expand Row Groups:	Yes: Expands each row to display the Expense transaction's transaction description, matter number, and client information. No: Hides the transaction description, matter number, and client information.

Report Fields:

Date	Transaction date of the Expense.
Ref No	Reference number of the Expense. NOTE: If an Expense reversal is included in the report, it will have the same Ref No as the original Expense. However, the amounts within the entry will be enclosed by parentheses, indicating that it is a reversal. Application Settings determines Transaction Numbering. You can manually set the last Transaction Number in Application Settings. To do so, please go to the LEAP Menu > Settings > Application Settings > Accounting > Bank Account > General/Trust > click the account > Last EFT No. and Last Cheque No. are set here > Amend the entries > click Save.
Payment Type	The payment method used for the Expense.
Payee	The payee of the Expense and the payee's address.
Added Columns When Expanded	When expanded, the following three columns will be added: Description: Display the following: The Expense's Description entered, if the entry is an Expense created within the 'Expenses & Receivables' ledger. 'Refund credits:', followed by the refund reason entered, if the entry is an Expense created within the 'Retainer & Credits' Ledger (e.g., 'Refund credits: Client refund'). 'Reversal:', followed by the original Expense's Description, if the entry is a reversal of an Expense (e.g., 'Reversal: Property search fees'). Matter No.: The relevant matter's matter number. Client: The relevant matter's client.
Reversed Date	The Expense's reversal date. NOTE: This field pertains exclusively to Expense entries that have been reversed at the time of report generation. If the specified date range covers the reversal date, the reversal will be presented as an entry in the report. The report shows both the Expense and its reversal when their transaction dates are both within the specified period.
Amount Ex Tax	The Expense's value exclusive of tax.
Tax	The Expense's tax amount.
Amount Inc Tax	The Expense's value inclusive of tax.